Privacy Policy

Last updated: 2 November 2026

Who we are

Film Production Romania is operated by TELEDEME SRL, a Romanian company:

  • Company registration number: J23/4095/2021
  • Tax identification number (CUI): 44536192
  • Registered office: Gradinarilor 12, Izvorani, 077051, Ilfov, Romania
  • Operational base: Bucharest, Romania
  • Email: info@filmproductionromania.com
  • Telephone: +40 723 107 821 / +40 775 176 946

TELEDEME SRL is the controller of the personal data described in this policy.

This policy covers filmproductionromania.com, including its blog and Film Scout Romania, our specialist location scouting service. It also covers personal information handled when you contact us about our services.

Information we process

Depending on your interaction with us, we may process:

  • Your name, professional role, company and contact details.
  • Enquiries, correspondence, production briefs and location requirements.
  • Information needed to plan productions, arrange location access and coordinate crew, suppliers and travelling personnel.
  • Company verification, contractual, invoicing and payment information.
  • Identity and travel documentation where specifically required for an agreed visa-support assignment.
  • Technical information associated with website access, such as IP addresses, browser information and security logs.
  • Cookie preferences and information generated by embedded services, subject to applicable consent requirements.

Please send only information relevant to your enquiry. Do not send passport copies or other sensitive documents with an initial production brief. Where such documents are necessary, we will agree how they should be provided.

Why we use information

We use personal information to:

  • Respond to enquiries, assess requirements and prepare quotations.
  • Provide agreed production services, film fixing and location scouting.
  • Coordinate project communications and local production arrangements.
  • Manage contracts, invoices, payments and business records.
  • Maintain website security and protect our services against misuse.

The legal basis depends on the purpose:

  • Contract: taking steps at your request before entering into a contract, or performing a contract with you.
  • Legitimate interests: managing professional communications, coordinating projects, maintaining security and protecting legal claims.
  • Legal obligations: complying with applicable accounting, tax and other requirements.
  • Consent: where required for optional cookies, embedded services or other specific processing.

Where you represent a company, we generally process your professional contact details for our legitimate interest in communicating and doing business with that company.

Information about other people

A production company may provide information about its representatives, crew or other participants. Please ensure that you are entitled to share this information and that the individuals concerned receive this policy.

We may also obtain relevant professional details from project partners or publicly available business sources.

Who receives information

Information may be shared, where necessary, with:

  • Hosting, email, IT and security providers.
  • Accountants, banks, legal advisers and other professional service providers.
  • Crew, production collaborators, suppliers and location representatives involved in your project.
  • Immigration, consular, tax or other competent authorities where required for an agreed service or by law.

An initial enquiry does not authorise unrestricted circulation of your production materials. Project information is shared according to the work required and any confidentiality arrangements agreed with you.

External platforms and international transfers

Our website includes YouTube videos and links to external platforms. Playing embedded content, or contacting us through WhatsApp or another external platform, may involve processing by that provider under its own privacy policy.

Where consent is required for an embedded service, it should remain blocked until you make the relevant consent choice.

Some providers or project recipients may process information outside the European Economic Area. Where such transfers fall under our responsibility, we use an applicable transfer mechanism, such as an adequacy decision or appropriate safeguards, including standard contractual clauses where relevant.

You may contact us for information about the safeguards applicable to your personal data and how to obtain a copy.

How long information is kept

Retention depends on the purpose and type of record:

  • Enquiries and unsuccessful proposals are kept while follow-up remains relevant and for any justified record-keeping or dispute period.
  • Project records are kept for service delivery, administration and applicable legal obligations.
  • Accounting and tax records are retained for the legally required period.
  • Identity and visa-support documents are kept only as needed for the agreed assignment and applicable legal or claims requirements.
  • Technical logs and consent records follow the relevant security needs and service retention settings.

Records may be retained longer where necessary for an ongoing dispute or legal obligation. You may ask us about the retention criteria applicable to your information.

Your rights

Subject to applicable conditions, you may request access, correction, deletion, restriction or portability of your personal data, or object to processing.

Where processing relies on consent, you may withdraw it without affecting the lawfulness of processing carried out before withdrawal.

Send requests to info@filmproductionromania.com. We may need proportionate information to verify your identity.

You may also complain to the Romanian supervisory authority, ANSPDCP, at www.dataprotection.ro, or another competent supervisory authority.

Providing information

Providing information for an initial enquiry is voluntary. However, without relevant contact and project details, we may be unable to respond meaningfully or prepare a quotation.

Certain information may be necessary to enter into or perform a contract, or to meet legal requirements. We will explain these requirements where relevant.

Automated decisions

We do not use your personal data to make decisions based solely on automated processing that produce legal or similarly significant effects on you.

Cookies

Please read our Cookie Policy for information about cookies, embedded services and consent choices.

Updates

We may update this policy when our services, processing activities or legal requirements change. The latest version will appear on this page.

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